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3 Quick Ways to Save an Email as PDF and HTML

Ever since Email was introduced back in the 1970s, it has only grown over time. It has become such an important means of communication, that we use it for both officials as well as personal communication. But there are some emails which are of utmost importance or maybe have some, that we prefer to save a copy of it locally on our devices as PDF or HTML file. That’s what we are going to discuss today.

Also, Read | 3 Ways To Deal With Spam Emails in Gmail

3 Ways to Save an Email as PDF

Pdf is the most preferable and convenient way to save something as this file format is universally accepted and works on every device.

1. Save email as PDF in Gmail

In order to save an email as pdf, follow these steps:

  • Go to the email you want to save as a pdf
  • Click on the little print icon towards the right
  • Set the drop-down to save as pdf
  • Press the save button at the bottom, and choose the save location.

Also, Read | Storage Full in Gmail? 3 Ways to Free Up Space in Your Gmail Account

2. Save Email as HTML file

Saving the email in a pdf is a handy way to store the email, but a pdf can mess up with the syntax or format of the email and images, because of the conversion process. So you can save the email as an HTML file, so as to preserve the essence of the mail, also while saving some storage space. Here’s how to do it:

  • Open the email you want to save as HTML
  • Select and Copy all the contents of the mail
  • Paste the email content on this site
  • Click on Convert, to convert the data into HTML format
  • Once the conversion gets completed copy the converted HTML code
  • Open a new Notepad file on your computer
  • Paste the copied HTML code.
  • Now save the Notepad file in a “.HTML” format.

Also, Read | Can’t Open a File in Gmail? 3 Ways to Fix ‘Access Denied’ in Google Drive Issue

3. Use a 3rd party service for more features

The inbuilt print feature is free and easy to use, but it is not the most feasible method when it comes to multiple or hundreds of emails. If you want to save multiple emails to your device then you need to use third-party software.

One such software is Save to pdf by CloudHQ, it supports multiple formats like pdf, HTML, text, and more. This extension also allows clubbing multiple emails into one file for easy access.

Also, Read | How to Send Group Emails to People on Gmail

So these are few ways you can save an important email as a pdf, HTML, or text file so that you can access it whenever you need it without worrying about your internet connectivity. Do let us know which method you liked the most in the comments below.

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Gaurav Sharma

Gaurav's passion about tech has grown to writing editorials, how to tutorials, reviewing tech products, making tech reels, and lot more exciting stuff. When he's not working you can find him on twitter, or maybe gaming.